CRIMINAL
VERIFICATIONS
PUBLIC RECORD
IDENTIFIER
INTERNATIONAL
STATEWIDE CRIMINAL
 

COUNTY CRIMINAL RECORDS

 

SUMMARY:

The County Criminal Records search is one of the most effective tools for uncovering criminal records. Research is typically conducted at the Superior Court level, where most felony and serious misdemeanor cases are handled; however, in some jurisdictions, lower, district-level courts may be searched, as well, particularly if felony level cases are transferred to such courts. County level searches are executed by conducting research at the courthouse, unless remote access is granted and that access includes the same data that a physical search would provide. Guidelines and requirements vary widely from state to state and county to county on how information can be accessed, by whom, and what, if any, fees are charged. All county criminal searches go back at least 7 years and should be conducted in all counties of residency, employment and/or education during this time frame. Turnaround time generally takes 2 to 3 business days; however this turnaround time can and will vary by the specific jurisdiction. In the event the search is sent to our Quality Assurance Team, it’s important to understand that this transfer is not an indication of a record, but rather that an aspect of the information obtained requires additional analysis.

 

WHY SHOULD I ORDER THIS SEARCH?

 

This search should be ordered anytime a criminal history is needed for an individual. Often, it is run only on counties where evidence of the individual’s residency is found; however, the residency information will not necessarily include counties in which an individual worked or attended school. Accordingly, to obtain the most complete review of potential criminal history, it is recommended that counties of employment and education be included.

REQUIRED INFORMATION AND/OR DOCUMENTATION:

 

1. Name

2. Date of Birth

3. Current Address

4. Job Location

5. Annual Salary

 

COMMON ISSUES/DELAYS:

 

Extended Delays/QA Review: Extended delays or Quality Assurance Review does not necessarily indicate the presence of a record. There is a wide range of factors that can affect the TAT for criminal searches that have nothing at all to do with the existence of a record. There is not a common national standard or, often, even a state-level standard for how different counties store, retrieve, or make their records available.

 

There are approximately 3,200 counties in the U.S., and they can employ very different methods to store, retrieve, or make their records available. The infrastructure and process may be uniform across an entire state and different in each county in another state.

 

For example, some courts require the physical intervention of the clerks or their staff, which can cause delays due to staffing limitations, particularly during the summer vacation season when available staff levels are reduced and some working schedules are shorter. Similar issues can arise during holiday periods. In addition to these challenges, some court systems have recently begun obscuring important confirmatory data such dates of birth and social security numbers in the public accessible records.

Clerk Assisted: In some counties, the public access terminal does not provide enough information to complete searches, necessitating access to paper files, and, in some instances, these files are held in off-site storage locations. Some courts require the physical intervention of the clerk or their staff and results are thus dependent upon the time that those staff are willing to expend; in others, the records are available electronically. (Note that clerk assistance delays can be longer during the summer vacation and holiday seasons.) Some courts limit the number of searches that can be completed by a given researcher on a given day or have limited numbers of public access terminals. In some jurisdictions, the need to clarify the legal language in the files can slow the process.

 

Reportability Standards: As a Consumer Reporting Agency, there is the legal requirement that we verify the accuracy of any search results, first and foremost by ensuring that they actually apply to the candidate of interest. The FCRA also has strict requirements on what can and cannot be reported in a Consumer Report in regards to conviction and non-conviction data. Additionally, some states have even more strict regulations that must be considered before a record can be included in a Consumer Report.

STATEWIDE CRIMINAL HISTORY

 
 

 

SUMMARY:

 

The Nationwide Criminal Records Indicator is a multijurisdictional database search that pulls information from hundreds of millions of criminal records across the United States. This search is designed and recommended for use in conjunction with county court searches being performed in all counties of residence during the prior seven (7) years.

 

Because of accuracy and completeness limitations, it is not intended as a sole source for performing a criminal record check. Instead, it is used to enhance the County and Statewide Searches by identifying jurisdictions the candidate may not have provided or that may not have been identified by a Social Security Number-based address trace. The results of this search are typically returned instantly, unless further review by our Quality Assurance Team is required when a potential record is identified.

 

In the event the search is sent to our Quality Assurance Team, it’s important to note that it is not necessarily an indication of a record. Very limited data is available on cases returned on this search, and, accordingly, possible criminal records identified by this search require verification. For this reason, record results for this search are not delivered until they are verified. Records that cannot be verified, traffic violations, minor infractions and summary offenses are not reported. Verification may, in some cases, result in additional county criminal searches being ordered for verification of the information returned from this database search, but only if the county or counties in question were not already included in ordered searches.  

 

WHY SHOULD I ORDER THIS SEARCH?

 

The value delivered by the Nationwide Criminal Records Indicator is that it may identify criminal history outside the known areas of residency and, if relevant, employment and education. This search should be ordered anytime a criminal history report is needed on an individual.  

 

REQUIRED INFORMATION AND/OR DOCUMENTATION:

  1. Name 

  2. Date of Birth 

  3. Current Address 

  4. Job Location  

  5. Annual Salary

COMMON ISSUES/DELAYS:

 

Exact Name and Date of Birth Match Only: This search returns exact name and date of birth matches only; to ensure a comprehensive criminal record history search, any alias names (AKAs) must be ordered separately.  

 

Accuracy of Records/Turnaround Time: Because this is a database search, the information obtained from this search may be incomplete and/or outdated because of the variability in time lags to get new records uploaded, changes in case dispositions over time, and a range of other reasons. Accordingly, this search is only intended to be used to identify areas where possible records may be located; a county criminal search must always be used to verify any information found. Because of this, delays are common, and an average TAT is not available on this search as it can vary greatly based on the county in which additional research is needed. 

 

Sources: This search pulls information from hundreds of millions of criminal records across the United States including, but not limited to, arrest records, sex offender records, and conviction and non-conviction criminal record information in varying court levels (upper vs. lower courts). Not all states supply data to this search. The sources and frequency of updates in the states that do supply data vary from one to the next and may not produce the most current information available. As such, this is not a complete US/Nationwide search, however it is the closest option available in this industry.

NATIONWIDE CRIMINAL RECORDS INDICATOR

FEDERAL CRIMINAL HISTORY

SUMMARY

 

Violations of Federal laws are handled via the Federal District Court System. Each state has at least one US District Court, and some states have several regionally based courts. These court systems are separate from the courts searched in a county or statewide criminal check, and federal violations, therefore will generally not appear on those checks.

 

Federal offenses include, but are not limited to, violations such as kidnapping, drug trafficking, interstate transportation of stolen goods, bank robbery, and embezzlement. Importantly, federal criminal history searches are limited geographically; it is not a nationwide search. If you are looking for a nationwide database check, please see the Multijurisdictional Criminal History description for more detail.

WHY SHOULD I ORDER THIS SEARCH?

 

This search should be ordered whenever you are hiring for a position that could be affected by the charge types listed above. For example, this search would be useful if you are hiring within the financial sector, and you are looking to find charges related to embezzlement or bank robbery.

REQUIRED INFORMATION AND/OR DOCUMENTATION

  1. Full Name, including candidate's full middle name

  2. Date of Birth

  3. Social Security Number

  4. Current Physical Address

  5. State Applicant Will be Working In

  6. Salary

COMMON ISSUES/DELAYS:

 

Lack of Identifiers: If all the required identifiers are not included when the search is ordered, it is likely that our research team will need to reach out for additional information, causing a delay in the return of results until they receive the additional information needed.

Common Names: This issue is the most common reason for experiencing a delay in receiving the results on this search type. If the candidate has a common name, there will be a large number of possible results returned, which our researchers will have to sort through individually, matching the additional identifiers provided at the time of order placement to those provided on the identified criminal record(s).

 

INTERNATIONAL CRIMINAL RECORDS

 

SUMMARY

 

International Criminal Records are available from most countries and vary widely in cost and information/documentation required to complete and in the available data. This search typically locates major offenses[JAG1] . The information obtained may include type of charge, trial date and/or offense date, file date, case number, dates of conviction and sentencing, and dispositions. The available levels of searching, cost, turnaround time,and typical searching period will vary by nation; however, common options are Local Level, National Level, Federal Level, or Regional Level.

 

At the bottom of this document, we’ve included the details for the top 5 countries searched from our experience. For all other countries, please contact a member of our Support Team at 800-538-6525 or support@easybackgrounds.com for the details.  

 

WHY SHOULD I ORDER THIS SEARCH?

 

This search should be ordered on a candidate who has resided in or had an extended stay in a country outside of the United States.

 

REQUIRED INFORMATION AND/OR DOCUMENTATION:

  1. International Authorization Form

  2. Subject's Name (First and Last Name)

  3. Location of Current Residence

  4. Date of Birth

  5. Subject's Address (Address and City)

  6. Father's Full Name

  7. Mother's Full Name

  8. Location of End User

  9. Reason for Request

 

TOP 5 COUNTRIES SEARCHED:

  1. India

    1. Level: Supreme Court of India, High Court, District Courts, Magistrate Courts and the Manupatra (A proprietary database that covers records from all High Courts and the Supreme Court of India)​​

      1. Information/Documentation Required:

        1. International Authorization Form

        2. Candidate’s Full Name

        3. Complete Date of Birth (DOB)

        4. Complete Addresses in India

        5. Father's Full Name

    2. Search Period: The standard time frame of search is the last 7 years.

    3. Turnaround Time: 3-5 days

  2. Canada

    1. Level: Canadian Criminal Searches are Canada-wide through its National Repository.

      1. Turnaround Time: 2 days

      2. Search Period: The search period extends back to when the subject turned 18 years of age.

      3. Information/Documentation Required:

        1. Canada-Specific[JAG2]  Consent form

        2. Two (2) forms of identification; one of which must be a picture ID.

  3. Australia

    1. Level: Criminal Records Check - National Level

      1. Turnaround Time: 2-3+ days

      2. Search Period: May vary, but usually at least 5 years.

      3. Information/Documentation Required:

        1. International Authorization Form

        2. Subject's Name (First, Middle and Last Name)

        3. Location of Current Residence

        4. Subject's Address (Address, City and State/Province)

        5. Location of End User

        6. Reason for Request

  4. China

    1. Level: Criminal Records Check - National Level (Citizens Only)

      1. Turnaround Time: 3-6 days

      2. Search Period: 10 years

      3. Information/Documentation Required:

        1. International Authorization Form

        2. Search Name written in Chinese characters.

        3. Subject's Name (First and Last Name)

        4. Location of Current Residence

        5. Date of Birth

        6. China Resident Identity Card #

        7. Subject's Address (street address and city)

        8. Location of End User

        9. Reason for Request

    2. Level: Criminal Records Check - National Level (Non-Citizens)

      1. Turnaround Time: 3-6 days

      2. Search Period: 7 to 10 years

      3. Information/Documentation Required:

        1. International Authorization Form

        2. Clear passport copy with a valid expiration date.

        3. Subject's Name (First and Last Name)

        4. Location of Current Residence

        5. Date of Birth

        6. Passport #

        7. Location of End User

        8. Reason for Request

  5. United Kingdom

    1. Level: Criminal Records Check - Local Level

      1. Turnaround Time: 2-6 days

      2. Search Period: 7 years

      3. Information/Documentation Required:

        1. International Authorization Form

        2. Subject's Name (First and Last Name)

        3. Location of Current Residence

        4. Date of Birth

        5. Subject's Address (Address, City and Zip/Postal Code)

        6. Location of End User

        7. Reason for Request Release

    2. Level: Criminal Records Check - Metropolitan Level

      1. Turnaround Time: 2-6 days

      2. Search Period: 7 years

      3. Information/Documentation Required:

        1. International Authorization Form

        2. Subject's Name (First and Last Name)

        3. Location of Current Residence

        4. Date of Birth

        5. Subject's Address (Address, City and Zip/Postal Code)

        6. Location of End User

        7. Reason for Request

    3. Level: Criminal Records Check - National Level

      1. Turnaround Time: 1-7 days based on National Jurisdiction

      2. Search Period: 7 years

      3. Information/Documentation Required:

        1. International Authorization Form

        2. Subject's Name (First and Last Name)

        3. Location of Current Residence

        4. Date of Birth

        5. Subject's Address (Address, City and Zip/Postal Code)

        6. Location of End User

        7. Reason for Request Release

    4. Level: Criminal Records Check - Regional Level

      1. Turnaround Time: 3-7 days

      2. Search Period: 7 years

      3. Information/Documentation Required:

        1. International Authorization Form

        2. Subject's Name (First and Last Name)

        3. Location of Current Residence

        4. Date of Birth

        5. Subject's Address (Address, City and Zip/Postal Code)

        6. Location of End User

        7. Reason for Request Release

 

(800) 538-6525

Privacy Policy 

© easyBackgrounds 2018

eb GHRR.png