Background Check & Pre-employment Screening Services
easyBackgrounds also extends its privacy policies and procedures to residents of the Member States of the European Union and other countries where data protection policies are in place, with regard to data provided by such residents as part of easyBackgrounds` delivery of background screening services. These policies and procedures apply to data submitted to easyBackgrounds by its clients or the employees and or prospective employees of its clients residing in Member States of the European Union or other countries where data protection policies are in place and easyBackgrounds has registered with the appropriate data protection authority.
easyBackgrounds Is Safe Harbor Compliant easyBackgrounds complies with the US-EU Safe Harbor Framework and US-Swiss Safe Harbor Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. easyBackgrounds has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view our certification page, please visit http://www.export.gov/safeharbor/.
Non-Personal Information easyBackgrounds sometimes collects and stores non-personal data submitted by individuals that are neither clients nor employees or prospective employees of clients and are inquiring about services provided by easyBackgrounds (e.g. contact inquiry section). This data is collected for market analysis purposes.
Personal Information Data submitted to or retrieved from the easyBackgrounds` Website is subject to the following policies, procedures and principles:
Security easyBackgrounds` data is transferred utilizing secure socket layer (SSL) technology and is User ID and Password protected. Our servers reside in a secure environment protected from unauthorized access, natural disaster, fire or other compromising conditions. All processes take place at co-located facilities in separate regions of the United States, so even in the event of a regional disaster; your personal data remains secure.
Use of Information easyBackgrounds` clients provide personal information regarding their employees or prospective employees via our Website (www.easybackgrounds.com) when placing an order for background screening services. Information provided may include but is not limited to residential history, personal history including name, date of birth, Social Security Number, Motor Vehicle Operator`s License Number, Professional License information, employment history, education and other credentials. easyBackgrounds will use information provided by the client and subject of the order, along with any other information provided by third-parties, only for the execution of producing a background screening report for the client placing the order, and for no other purpose.
While executing orders for our clients, easyBackgrounds may transfer personal information between our Website, our client and our client`s employee or prospective employee. easyBackgrounds acts in compliance with the European Union Data Protection Directive and is registered with Data Protection Authorities in countries in which it does business. easyBackgrounds will not process personal information in a way that is incompatible with the purposes for which it has been collected or subsequently authorized by the individual. We reserve the right to employ other organizations or individuals as our subcontractors, to perform functions on behalf of easyBackgrounds. These organizations and individuals will not share information with any third party, other than easyBackgrounds` subcontractors or clients.
Retention Pursuant to the FCRA, we must maintain any reports which we generate for a minimum period of five years. Reports generated using data collected in or originating from a European Union Member State shall not be kept longer than necessary for the purpose of meeting our obligations to our client and the law.
easyBackgrounds maintains written or electronic copies of information received in conjunction with services rendered for a period of five years. Information is subsequently destroyed either electronically or mechanically.
Access As the subject of a consumer report, a consumer has the right to any reports easyBackgrounds produces and maintains on him or her once every twelve months for United States residents. Consumers may contact easyBackgrounds via the contact information below to obtain a report including this information, if such a report has been created. In accordance with this policy and our efforts to maintain the privacy of personal data, easyBackgrounds requires proof of a consumer`s identity prior to delivering any personal information. Information will be mailed via U.S. Postal Service within 7 days of a consumer`s request, in the same format it was delivered to a consumer`s current or future employer. There will be no expense to a consumer for this information. Requests should be mailed to easyBackgrounds, Inc., PO Box 952, Newfields, NH 03856-0952 and include a photocopy of a government issued ID (driver`s license, passport, etc.). EU residents or residents of other countries in which easyBackgrounds is registered with data protection authorities, may contact easyBackgrounds to ascertain if personal data about you is in our possession. A fee of not more than $12 USD may be charged to cover the expense of delivering this information. Any information identified will be forwarded within 30 days via standard delivery methods.
If a consumer believes any information in easyBackground`s possession is incorrect, he or she should contact easyBackgrounds directly to discuss this with the support representative identified below.
Changes If it is determined in the future that information will be used in a new and material way, easyBackgrounds will notify all active clients via email 30 days in advance of any changes. Additionally, a notice will be posted on the Home Page of all active accounts advising current and new users of the pending change.
Our Commitment To Children`s Privacy Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13, and no part of our website is structured to attract anyone under 13.
Enforcement easyBackgrounds verifies that this policy is Safe Harbor compliant by using a self-assessment approach. easyBackgrounds hereby states that this policy is accurate, comprehensive, prominently displayed, completely implemented and accessible and conforms to the Safe Privacy Harbor Principles. easyBackgrounds has procedures in place for training its employees in its implementation of the Safe Harbor policy and taking corrective action if it is not followed as well as internal procedures for periodically conducting objective reviews of compliance with the above.
easyBackgrounds has further committed to refer unresolved privacy complaints under the US-EU and US-Swiss Safe Harbor Privacy Principles to an independent dispute resolution mechanism, the BBB EU SAFE HARBOR, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by easyBackgrounds, please visit the BBB EU SAFE HARBOR web site at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.
Accuracy easyBackgrounds will make every reasonable effort to ensure the accuracy of information delivered. easyBackgrounds relies on other entities, including but not limited to courts, educational institutions, individuals and other sources for its information, and therefore cannot guarantee the accuracy or timeliness of information reported.
easyBackgrounds Contact easyBackgrounds – Compliance Management PO Box 952 Newfields, NH 03856 (US Toll Free) 800-538-6525 (Direct) 603-778-1820 (Fax) 603-772-0316 firstname.lastname@example.org